What this page helps you do

Top tasks

Task Steps Primary Tools
Buy or renew software Start Trellis intake → collect VPAT/roadmap → schedule accessibility review → finalize contract clauses. Buying Accessible IT, Trellis, Procurement
Plan inclusive events Publish access statement → secure interpreters/captions → confirm physical access → send materials in advance. DRC Event Support, Facilities, Marketing templates
Maintain accessible sites Use Quickstart components → test keyboard/focus → update documents/media. Quickstart CMS, Accessibility consultation

Impactful principles & tools

Procurement, events, and departmental sites stay compliant when you weave WCAG 2.2 AA into every workflow. Reference the WCAG 2.2 highlights plus these toolkits.

Procurement checkpoints
  • Require VPATs that cite WCAG 2.2 AA success criteria (focus appearance, target size, accessible authentication).
  • Ask vendors to demo Accessibility Insights or axe scans and provide DubBot-compatible URLs for monitoring.

Document interim accommodations when criteria fail.

Departmental sites & Quickstart pages
  • Run DubBot weekly and WAVE before publishing campaign pages.
  • Use Accessibility Insights FastPass for high-traffic forms or micro-sites.
  • Log results in your unit’s remediation tracker so leadership sees progress.
  • Review link text with the Meaningful Links guide so navigation and CTAs stay descriptive.
Documents, PDFs, and email attachments

Before distributing HR forms, finance packets, or newsletters:

Guidance

Procurement workflow
  1. Follow the Accessible Procurement Steps.
  2. Attach VPATs and demo recordings showing AT compatibility (JAWS, NVDA, ZoomText).
  3. Document remediation commitments and interim accommodations before purchasing.
Event planning

Use the Inclusive Events checklist to secure ASL/CART, accessible seating, and clear signage. Provide materials in accessible formats 48 hours prior.

Departmental sites

Leverage Quickstart’s accessible components, run Lighthouse/axe scans quarterly, and request consultations for complex widgets or vendor embeds.

  • Spot-check pages with WebAIM WAVE to catch heading, contrast, and alt-text issues quickly.
  • Use Deque’s axe DevTools guidance for detailed issue paths and remediation tips.

Tools & contacts

Buying Accessible IT

Workflow, forms, clauses, and contacts for VPAT reviews.

Open guide

Accessibility consultation

Submit requests for document/site reviews or vendor demos.

Request support

Event access support

Schedule interpreters, CART, and confirm accessible spaces.

Request ASL/CART

WebAIM + Deque testing

Pair WAVE quick scans with axe DevTools deep dives before publishing pages.

Open resources

Assistive technologies to consider

Administrative workflows (HR, finance, student services) must support community members using:

Consult the Assistive Technology Coverage doc before deploying or renewing tools.

Training & community

Feedback

Use the consultation form or email accessibility@arizona.edu. Last reviewed: 2026-01-05.

Your work may overlap with these roles:

Creating Content?

For accessible documents, newsletters, and media.

Content creators

Leadership Context

Understand executive priorities and governance.

Leadership guide

All Roles

Browse all role-based guides.

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